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heiDOK – Publizieren

Technical presentation of a document

The technical presentation of a document is largely dependent not only upon the text processing system used, but also upon the intentions of the author regarding form and content, and possibly upon the demands of the subject area (for dissertations). In view of the resulting complexities of this topic, the following advice should not be viewed as being comprehensive. The Kassel University Press has published more detailed advice (in German) at: Leitfaden zur Gestaltung wissenschaftlicher Manuskripte

Templates that can be used for the production of dissertations and habilitation documents, can be found on the information system – Dokumentvorlagen in cooperation with the Humboldt-Universität zu Berlin.

The following covers only the technical preparation of the document, in terms of the format in which it should be published.

Documents can be published in heiDOK in the following formats: PDF, PostScript, HTML (static, that is, without Java[-script]) or AVI, QuickTime, WindowsMedia (Video formats). HTML documents have various limitations: if a document consists of several HTML files, then only the start page should be present, from which all other pages can be reached via links. Only this start page will be shown later. Because HTML offers very limited conversion options, this format is only suitable for documents that will be archived temporarily.

These instructions are aimed at authors who want to publish their document as a PDF or as PostScript. It is recommended that you use the relevant printer driver from the start, in order to avoid deviations in the formatting from the printed version (e.g. page breaks). A printed copy can be produced from the PDF file when it is finished.

In the case of dissertations, it is extremely important that the electronic and printed versions are identical (this will be checked by the UB when you present your printed copy). This means that formatting and pagination must match! For this reason it is not possible to use an HTML file.

There are various options for producing a PDF document.  The first option, which requires no additional software, requires you to use the print format PostScript as a basis for your publication. This format is available in all standard word processing and related programmes. This requires you print your file from the programme. The second option consists of producing a PDF file directly from the word processing programme, using specialist software. Both options are described below:

1. PostScript file as starting point

There are several ways to create a PDF document.

2. Produce a PDF directly from a word processing programme

The freely available Writer can not only open and edit Word documents, but also convert them to a PDF file directly.

Acrobat Software

In order to produce a PDF file directly from your computer, you will need the Acrobat Writer driver (not available free of charge), or the programme Acrobat Distiller from Adobe.

In the Multimediazentrum (MMZ) it is possible for authors to convert their documents into PDF format, using Acrobat Distiller (installed on all computers), and if necessary to make alteration in the document. Computers in the MMZ can if necessary be reserved for up to 3 hours a day.

Further information:

PDF and Accessibility

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