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What is ART-Dok?

ART-DOK is the full-text server of [arthistoricum.net](https://www.arthistoricum.net/en], the Specialised Information Service for Art, Photography and Design, and is provided by Heidelberg University Library. The publication platform offers scholars worldwide the opportunity to make their publications (monographs, essays, lectures) from the field of Art History accessible online free of charge and in electronic form according to the principles of Open Access. The online publication of secondary publications, i.e. writings that have already appeared in print publications, is also possible and welcome.

The documents will be stored and their long-term availability guaranteed by using persistent identifiers (URN, DOI) and metadata (OAI-PMH). They are accessible through various international library catalogues and search engines. In this way you achieve a wide dissemination of your work. Art-DOK supports the aims of the "Budapest Open Access Initiative" (BOAI) and the principles of Open Access.

The goal of the Open Access movement is to make scholarly articles freely available in digital form worldwide with minimal restrictions on their use. Self-Archiving and a new generation of open-access online journals (Self-Publishing) with peer-review are the ways to attain this goal. Self-Archiving refers to the depositing of postprints (documents which have already been published) and preprints (contributions which are intended for publication in a journal) in an institutional or discipline-specific open-access repository, e.g. ART-Dok.

Further information on Open Access.

According to the recommendations of the Wissenschaftsrat academics are encouraged to retain their right of posting the document on institutional repositories - if necessary after a certain retention period - in the copyright agreements with the publisher [see Empfehlungen zur digitalen Informationsversorgung durch Hochschulbibliotheken. Hrsg. v. Wissenschaftsrat, Greifswald 13. Juli 2001, https://www.wissenschaftsrat.de/download/archiv/4935-01.html (10.12.2001), S. 26].  Authors/Editors of electronic documents are responsible for complying with the applicable copyright and exploitation right.

How do I publish documents on ART-Dok?

All documents will be uploaded, catalogued and made available by the ART-Dok staff. To publish your documents on ART-Dok, please contact the ART-Dok team. In order to publish your work, we need your signed copyright agreement, your document in electronic format (PDF-files are preferred) and a brief abstract (max. 5,000 characters), preferably in German and English. For more information, please read "Publishing".

What kind of documents can be published on ART-Dok?

Art-Dok publishes the following document types:

If your institution compiles or makes available documents for download on its own internet pages, ART-Dok provides a repository platform for permanent, secure and citable long-term archiving. Departments or faculties, which publish their own monographic series can store those on ART-Dok, too.

Can I republish my ART-Dok documents?

In compliance with the copyright law authors retain all rights of use of their documents. Authors who publish a document on ART-Dok transfer to Heidelberg University Library a single, non-exclusive right of use. This permits the author to publish the document later, e.g. as an article in a journal or monograph.

What file formats are recommended?

Our file format we prefer is PDF (Portable Document Format). However documents can be submitted as a PostScript or HTML version, too.

Is there a way of changing or deleting ART-Dok documents? How long will documents be available online?

The possibility to delete documents is not given. If the author wishes to make a correction, he must re-submit the modified document. This corresponds to the process of a new edition in printed publications. Accordingly, the documents should be available online for an unlimited period of time. The documents are currently available for at least 5 years. Archiving beyond this depends on the availability of the format, viewing software, and conversion options.

Is it possible to cite ART-Dok documents?

Similar to print publications online documents can be cited without any problems. Documents published on ART-Dok are assigned a Uniform Resource Name (URN) and a Digital Object Identifier (DOI), which guarantees a unique and permanent identification of digital objects, independent of their storage location. The citation of online publications varies according to the subject area. Here you should observe the rules of your own subject area.

What about illegal copying and usage of ART-Dok documents?

Free access to online documents makes possible download to personal workstations, copying and further use, too. Copyright law is applicable to online publications as well as to printed publications. To use electronic online documents without making reference to them or to use them for commercial purposes without paying royalties is illegal and will be punished.

Do databases, search engines and reference systems provide references?

University Library provides reference in:

What about subject indexing of the documents?

All ART-Dok documents are indexed by using the terminologically controlled vocabulary of the Gemeinsame Normdatei (GND; translated: Integrated Authority Files) and a DDC notation. Subject indexing is carried out by the ART-Dok team of Heidelberg University Library.  Authors can propose free and controlled subject headings (GND).

In addition, the staff of the ART-Dok team indexes the documents by subject fields, countries, document types and institutions to make possible a browsing entry to the document collection.

Which technology is used for ART-Dok?

Art-Dok is based on the free software EPrints, which was developed at the University of Southampton School of Electronics and Computer Science, England. It is one of the most widely employed institutional repository systems for online publications. As EPrints is an open-source repository it is continuously optimized by its users.

The ART-Dok server is provided and maintained by Heidelberg University Library. Daily data backup of the online documents and of the database is carried out in the central backup system of the University of Heidelberg which is organised by the Computer Centre of Heidelberg University.

An automated query of the metadata can be made using an OAI-2.0-Schnittstelle interface.

How is this usage statistics generated?

The counting method follows the internationally recognized COUNTER Code of Practice (Release 5). Accordingly hits from search engines and their crawlers, as well as of systems with conventional search engine query behaviour will not be considered. New statistics are published within the first week of the following month.

Why is it not possible to apply for a VG Wort royalty for PDF files?

Negotiations between VG Wort and publication server operators resulted in VG Wort wanting to do the counting itself for PDF documents, in contrast to HTML pages, which can have their own counting marks integrated. The proposal to accept a counting impulse triggered by the publication server operators was not accepted, with reference to the possible manipulability of this procedure.

The publication server operators, in turn, did not agree to the procedure proposed by VG Wort of routing the HTTP requests via their own VG Wort counting server before a so-called redirect to the PDF file on the publication server should take place. The reason given was that the accessibility of one's own publications should not depend on the accessibility of a third party.

The distribution of a VG Wort royalty would in any case only take place with a minimum number of accesses limited to Germany. In previous years, the lower limit for a possible distribution, excluding search engine hits, was approximately 1,500 hits per calendar year. In the case of academic texts, such a high number of hits is usually not achieved.